Your Privacy is important to us:
CoolTalent Privacy Statement
CoolTalent(Chamber of Commerce registration number RPO 0599.928.667) is a private limited company based in the Belgium and active in the HR services industry, in the fields of recruitment process outsourcing (RPO), managed services provider (MSP) solutions, blended workforce solutions, and payrolling & independent contractor solutions.
CoolTalent International bv (referred in this policy as: we or CoolTalent) is an operating company ofthe CoolTalent Group.
CoolTalent has a data protection policy that applies to all CoolTalent companies worldwide; all CoolTalent companies must respect privacy and protect the personal information that is entrusted to it by its stakeholders.
Where required, CoolTalent companies have their own privacy statements; you can check their privacy statements on the relevant company websites.
This privacy statement explains what personal information CoolTalent collects about you on our website and how we use it.
CoolTalent is a Belgian company subject to the Belgian Data Protection Act.
CoolTalent is the data controller of the personal data we collect and process through our website.
In general you can visit www.CoolTalent.eu without sharing any of your personal data with us.
Like many other websites, CoolTalent.be does collect automatically certain non-identifiable information on the users of the website, such as the Internet Protocol (IP)-address of your device, the IP-address of your Internet Service Provider, date and time of visit to the website, IP-address of the website which has directly linked you to our website, your operating system, the sections and pages you visit on our website and the information you viewed, as well as any information uploaded to or downloaded from the website.
This technical information is used by the system administrator for the management and administration of our website, to analyze the use of our website and to make improvements.
These technical details may be shared with third parties and may be retained for future use.
The CoolTalent website stores cookies on your computer.
Cookies are small text files placed on your device when you visit our website
During any next visit to our website these cookies can be recognized.
Cookies may also be used to help speed up your future activities and experiences on our website, enabling us to provide you with a personalized, custom experience.
Further information on this can be found in our cookies statement.
How do we collect information from you and with whom do we share it
In addition to the technical information and cookies, we may collect further personal data from you.
But we shall only do so when you decide to voluntarily share such personal data with us.
We shall use your personal data in accordance with this privacy statement.
If and how we use your personal data depends on your reason for visiting our website.
If you are visiting our website to find the link to www.CoolTalent.eu or a local website of any of our group companies,we do not collect personal data from you.
When you click to link to another website, the privacy statement of that website shall be applicable.
If you provide us information via the contact form on our website we will collect your name, title, country, company and email address, as well as any other personal information you may provide yourself in the comment box.
We will only use this data in relation to the reason for which you have contacted us.
Depending on the specific region to which your contact request is related, your data will be shared with the relevant CoolTalent company in your region.
A representative of that CoolTalent entity will then contact you for follow up.
In that case, the data protection legislation of that jurisdiction will be applicable.
Clients and anyone else accessing the CoolTalent thought leadership hub “insights”
In order to be able to access and download specific knowledge articles, publications, to receive alerts, newsletters etc. from CoolTalent insights, you will have to share your basic contact details with us:
- Title (Mr., Mrs., Ms.)
- Your surname
- Your first name
- Your email address
- Your company name
- Your job title
- Your country
We will use this data to send you newsletters and other relevant email communications, for limited marketing purposes related to our services and for general analytics.
We may also share this data with our respective CoolTalent company based in your country, who will also use this data for the same purposes and may contact you regarding CoolTalent’s services.
We may also share your personal data with our service providers, who are bound by law or contract to protect and only use your personal data in accordance with our instructions (see also: transfers to other countries).
We may combine your personal data with the publicly available data from your social media accounts, of course depending on your privacy settings in such social media, to improve our communication to you.
When you register your data you explicitly agree to opt-in for these purposes.
You can always tailor your email preferences to receive event information, marketing information, newsletters and/or thought leadership information by clicking the [preferences] link in our emails.
If at any time you wish to stop receiving our email communications, you can do so by clicking the “unsubscribe” link any email communication.
In that case we shall no longer retain your data.
Candidates – for jobs at CoolTalent, CoolTalent Group and its clients
CoolTalent does not collect any information on candidates. If you are visiting our website because you are looking for a job at any of the CoolTalent companies through the career section on our website, you will be asked to provide the relevant details for a specific vacancy.
These details will be provided directly to the recruitment department of the relevant CoolTalent company, which will inform you of the recruitment procedure including the applicable privacy statement.
Alternatively, you may contact the relevant CoolTalent company for further information and/or for submitting your details.
If you are visiting our website because you are looking for a job at any other CoolTalent entity or with a client of CoolTalent, please click here and make use of the global job search bar on CoolTalent.
The privacy statement of CoolTalent.eu will be applicable.
Other CoolTalent companies involved in strategic sourcing may collect information about potential candidates through research of a number of publicly available resources, like, for example, professional information that such potential candidates have posted about themselves on social media sites (strategic sourcing).
On our website we also want to have relevant discussions with you on our blogs.
When communicating with us and others on these blogs, you publicly post information.
We allow as much freedom as possible to have relevant discussions on our blogs.
However, we are also responsible for making sure that these discussions stay polite, safe and relevant, and do not violate any laws or CoolTalent’s privacy policies.
All information you post will be accessible to anyone online, and any information you share may be read, collected and used by others.
Prior to posting anything, please read our blog guidelines and use caution when posting personal data.
How long will CoolTalent retain your data
When you have provided your details to us via the contact form on our website, we shall retain your data as long as it is necessary in relation to the reason for which you have contacted us or to provide any requested services to you. When you have provided your details for CoolTalent Insights, your data will remain with us as long as you want to receive email communications from us. If at any time you wish to update your email preferences or stop receiving all email communications, you can indicate this by clicking the “email preferences” or “unsubscribe” link in all email communications. When you unsubscribe, your data will either be deleted or permanently anonymized.
If we receive a failure notice on sending you an alert, newsletter or email, we shall also delete or permanently anonymize your data. Once permanently anonymized the data shall only be used for analytical purposes.
How does CoolTalent secure your data
We are committed to ensuring that the data you provided on our website is secure.
We have therefore implemented appropriate technical and organizational measures to secure your personal data against loss and any form of unlawful processing.
We have put in place suitable physical, electronic and managerial procedures to safeguard and secure any data we collect form you on our website.
We shall never sell any personal data to any third party. We shall not give your personal data to third parties, unless we are under an obligation by law, for example in case of a lawful request by law enforcement authorities.
We may, however, share your data with relevant CoolTalent companies in relation to the activities stated above.
Transfers to other countries
Our use of your information in accordance with this statement will involve the transfer of this information to other countries, including outside the European Union. For example, this may be the result of the fact that we share your information with other CoolTalent companies in your region or globally. Also the service providers we engage for support of our services to you may be located outside Europe. We will ensure that the contract with such service providers ensures adequate protection of your personal information in accordance with applicable law by putting in place appropriate technical and contractual protections. By sharing your information with us, you expressly consent to these transfers.
Your rights with respect to your data
CoolTalent respects your right to access and correct your data and/or to have your data removed.
You can file a request to access the personal data that is processed through www.cooltalent.eu by sending an email or letter (see below for details).
Following your access request, you may review the information we hold about you and you may request us to correct or remove your data.
When you send us an access request, we may ask you to send us proof of who you are (e.g. a copy of your ID with your photograph and personal social security number blackened out).
We will answer your request within four weeks.
How to contact us if you have any questions
Our Senior Jonas Vandeputte is available to discuss this
Contact me by Email or by mobile phone +32/468 12 26 63 between 07.30 and 22.30 in the evening.